General terms & Conditions

These general terms and conditions of sale have been concluded on the one hand between the
company BEAPART S.A., whose registered offices are located at Square Ambiorix 28, 1000 Brussels,
registered with Banque Carrefour des Entreprises under number 0552.749.847, referred to
hereinafter as “the service provider” or “B-aparthotels” and, on the other hand, the beneficiary of
the service referred to hereinafter as “the customer”.
The customer and the service provider are referred to jointly hereinafter as “the parties”.


I. General terms and conditions


Article 1. Application of these general terms and conditions

All bookings with one of the B-aparthotels establishments presuppose consultation and unreserved
acceptance of these general terms and conditions. Prior to confirmation of the booking, the
customer shall be made aware of these general terms and conditions, which shall also be attached to
the email confirming the booking. It is therefore assumed that the customer has been made
sufficiently aware of these terms and conditions.
In the event of a conflict between these general terms and conditions and the customer general
terms and conditions, the former shall prevail.
Unless special terms and conditions are presented in writing by an authorised member of staff of B-
aparthotels, these general terms and conditions shall govern all the services provided by the latter.
These general terms and conditions shall apply to all customers unless dispensation is granted under
the special terms and conditions.

Article 2. Compliance with internal rules

The customer undertakes to behave in a responsible manner in the B-aparthotels establishments and
to comply with the internal rules of the hotel. Any serious or repeated violation of this requirement
shall authorise B-aparthotels to terminate the stay of the customer or individuals under his/her
responsibility without notice.

Article 3. Responsibility of the customer

The customer is responsible vis-à-vis B-aparthotels both with regard to the individuals under his/her
responsibility and to the damage which may be caused by the latter or by him/herself to people,
property, equipment and other B-aparthotels facilities and in general to areas accessed by the public.

Article 4. Safety and identification procedure

B-aparthotels reserves the right to check the customer’s identification at any time. The customer
must therefore carry identity papers or a passport.

Article 5. Guarantee

All bookings must be guaranteed, depending on the case and at the choice of B-aparthotels, by credit
card, deposit or prepayment of the stay.


If the stay is being paid for by an institution (e.g. insurance company on behalf of a victim), the
service provider may request written confirmation of the institution commitment to pay for the sat
according to the agreed terms. This institution shall be jointly and severally bound to pay for the
room. The application of the institution general terms and conditions of purchase or other terms
shall be specifically excluded and in all events, in the case of contradictions, these general terms and
conditions shall take precedence.
B-aparthotels reserves the right to check the validity of payment and guarantee methods and to
refuse the latter. If the booking is guaranteed by credit card, B-aparthotels reserves the right to pre-
authorise the customer credit card payment prior to arrival. The customer must provide the exact
details of his/her credit card and present the card used for the booking when confirming the
payment.
If the credit card cannot be presented for verification, the customer shall be requested to provide an
alternative means of payment (other credit card, cash or bank transfer). If the details recorded in the
booking document do not correspond to those of the customer occupying the room or apartment,
the booking shall be amended with the new information provided.
The guarantee shall apply to the price of the stay as well as to additional services (such as breakfast,
parking, telephone, Internet, cleaning and laundry for example). It shall be determined by B-
aparthotels at the time of the booking.

Article 6. Payment

The final payment (outstanding balance taking the guarantee and payments already made into
account) shall be settled by the customer at the latest at the time of departure.

Article 7. Arrival and departure times and access to B-aparthotels establishments

The arrival time specified for B-aparthotels rooms is 2 p.m. The customer must leave the
establishment by 11 a.m. on the departure date.
Access to B-aparthotels establishments shall be gained by means of codes provided prior to the
customer arrival. These codes shall be provided to the customer once the booking has been
confirmed and guaranteed by his/her payment in accordance with these terms and conditions at the
latest on the customers arrival date.

Article 8. Force majeure

B-aparthotels shall not be held responsible for the total or partial non-fulfilment of its obligations if
this is due to the occurrence of a force majeure event such as, but not limited to, floods, fires,
storms, terrorism, strikes or a state event. B-Aparthotels reserves the right to transfer the customer
booking to another residence in the town in which the booking was originally made.

Article 9. Animals and smokers

The presence of animals shall be limited to small pets and must be mentioned by the customer at the
time of the booking with an indication of the type of animal concerned. B-aparthotels reserves the
right not to accept certain animals. The customer shall be charged a supplement of €20 per animal
per day. Any damage caused by animals shall be charged to the customer concerned.
Smoking is prohibited in the B-aparthotels establishments (including bedrooms, stairwells, lifts,
corridors and all areas accessible to the public in accordance with the law of 22 December 2009). If
this ban is not respected, a cleaning charge of €250 (excl. tax) shall be applied, with higher penalties 
being possible if B-aparthotels finds more serious damage (including, but not limited to, refusing to
rent the room).

Article 10. Supplements

Customers wishing to access their room before 2 p.m. shall be charged a supplement of €50.
In the event of late departure and occupancy: (i) before 4 p.m.: a supplement of €50 shall be applied,
(ii) after 4 p.m.: an additional night shall be charged.
Article 11. Minors
Bookings may not be made by minors. B-aparthotels reserves the right to refuse access to the
residences to any minors who are not accompanied by a legal representative and to cancel the
booking. B-aparthotels may also cancel a stay if it transpires that the residence it to be used by
minors who are not accompanied by a legal representative.

Article 12. Late cancellations, no-shows 1 or reduction in numbers between 1 and 29 nights:
Art. 12.1 : Terms and conditions governing late cancellations:
In the event of a late cancellation for a stay of between One (1) and Six (6) nights, B-aparthotels
reserves the right not to charge penalties if the cancellation was made in writing at least Forty-Eight
(48) hours prior to the initial date of the stay. Beyond this deadline, B-aparthotels reserves the right
to charge penalties unilaterally corresponding to One (1) night at the price of the first night originally
booked.
In the event of a late cancellation for a stay of between Seven (7) and Fourteen (14) nights, B-
aparthotels reserves the right not to charge penalties if the cancellation was made in writing at least
Four (4) days prior to the initial date of the stay. Beyond this deadline, B-aparthotels reserves the
right to charge penalties unilaterally corresponding to Three (3) nights at the price of the first Three
(3) nights originally booked.
In the event of a late cancellation for a stay of between Fifteen (15) and Twenty-Nine (29) nights, B-
aparthotels reserves the right not to charge penalties if the cancellation was made in writing at least
Seven (7) days prior to the initial date of the stay. Beyond this deadline, B-aparthotels reserves the
right to charge penalties unilaterally corresponding to Ten (10) nights at the price of the first Ten (10)
nights originally booked.
Art. 12.2 : Terms and conditions governing no-shows:
In the event of a no-show, B-aparthotels reserves the right to charge for the full stay (including VAT
and other taxes).
Art. 12.3 : Terms and conditions governing reductions in the number of nights
In the event of a reduction in the number of nights before or during a stay which has been paid in
advance, the full cost of the stay shall remain payable (including VAT and other taxes).
In the event of a reduction in the number of nights between One (1) and Six (6) nights, B-aparthotels
reserves the right not to charge penalties if the cancellation was made in writing at least Forty-Eight
(48) hours prior to the initial date of the stay. Beyond this deadline, B-aparthotels reserves the right

1 “No-show” refers to a booking which has not been cancelled where the customer is not present to charge penalties unilaterally corresponding to One (1) night at the price of the first night originally
booked in addition to the nights already spent in the hotel.
In the event of a reduction in the number of nights between Seven (7) and Fourteen (14) nights, B-
aparthotels reserves the right not to charge penalties if the cancellation was made in writing at least
Four (4) days prior to the initial date of the stay. Beyond this deadline, B-aparthotels reserves the
right to charge penalties unilaterally corresponding to Three (3) nights at the price of the first Three
(3) nights originally booked in addition to the nights already spent in the hotel.
In the event of a reduction in the number of nights between Fifteen (15) and Twenty-Nine (29)
nights, B-aparthotels reserves the right not to charge penalties if the cancellation was made in
writing at least Seven (7) days prior to the initial date of the stay. Beyond this deadline, B-aparthotels
reserves the right to charge penalties unilaterally corresponding to Ten (10) nights at the price of the
first Ten (10) nights originally booked in addition to the nights already spent in the hotel.

Article 13. Complaint management

All complaints relating to non-performance or improper performance of services by B-aparthotels
shall, in order to be valid, be sent to the company registered offices by registered letter within 7
working days of the event in dispute with a precise description of the elements alleged against B-
aparthotels. Beyond this deadline, the complaint shall be deemed to be invalid.

Article 14. Protection of personal data

When a customer books a stay in one of our establishments, his/her collected data shall be subject to
joint processing by B-aparthotels. This data is required in order to manage the customer booking
and may be used to find out more about the customer and send him/her information on the
products and services provided by B-aparthotels.
The customers data is intended for consultation by B-aparthotels, its associated entities and service
providers. The customers data may be transferred to entities based outside the European Union in
order to manage the customer bookings, process his/her file within the framework of pre-
contractual measures or on the basis of an authorisation by the competent authorities in relation to
data protection.
B-aparthotels shall process the data for which it is responsible for the purpose of the commercial
management of its bookings, invoicing and payment, prospecting and promotion/sales drives,
commercial statistics and satisfaction surveys. The data is intended for consultation by B-aparthotel,
its service providers and their departments for matters concerning them respectively.
In accordance with the legal provisions, the customer shall be granted the right to access, consult,
correct, oppose and remove data held by B-aparthotels and the right to define guidelines for the
processing of the data. The customer shall use the following unique address for this purpose:
brussels@baparthotels.be.
The customer acknowledges that he/she has consulted the charter relating to the processing of
personal data (Privacy Policy), which may also be obtained from the B-aparthotels Website.

Article 15. Divisibility

The nullity of one of the provisions of these terms and conditions shall under no circumstances result
in the invalidity or nullity of the remaining contractual provisions.


Article 16. Applicable law and settlement of disputes

These general terms and conditions and the contractual relationship between the parties stemming
from the latter shall be governed exclusively by Belgian law with the exception of conflict of laws
rules. In the event of a dispute, exclusive competence shall be granted to the French-speaking courts
of Brussels.


II. General terms and conditions governing firms 2 , groups and bookings within the
framework of long stays


Article 1. Application

On account of the customers concerned, the booking, confirmation, guarantee and payment
conditions relating to firms, groups and long stays shall be governed by special terms and conditions
which shall be provided at the time of the booking. However, the general terms and conditions
referred to in point I and the subsequent provisions set forth in this point II shall remain applicable
for all aspects which have not been dealt with in the special terms and conditions.

Article 2. Bookings

Bookings concerning firms, groups and long stays shall be made upon request by contacting
brussels@b-aparthotels.com.
A booking shall only be definite when the customer has received booking confirmation by email. The
customer must check the accuracy of the information provided in the confirmation email and notify
B-aparthotels immediately in writing in case of errors.
Failing that, any subsequent disputes shall be deemed to be overdue and invalid and the full price of
the booking shall be payable.
If a customer, either a physical or legal entity acting on a private basis or otherwise, makes a booking
for 4 or more individuals during the same period, the booking shall automatically be considered to be
a group booking. In this case, the booking shall only be confirmed once the total cost of the stay has
been paid. The balance (concerning additional services such as, but not limited to, breakfast, parking,
telephone, Internet, cleaning and laundry and any damage caused) shall be guaranteed at the choice
of B-aparthotels by credit card or prepayment.

Article 3. Price
The price stated at the time of the booking does not include VAT, tourism tax or equivalent taxes.
These taxes may be therefore added to the stated price.
All bookings, irrespective of their origin, shall be paid for in the local currency of the hotel unless it
has been otherwise specified in writing.
B-aparthotels reserves the right to alter its prices without notice.
Article 4. Payment
Invoices shall be payable at the service provider’s registered offices in the currency indicated in the
invoice.

2 A firm is defined here as a physical or legal entity which is not acting for private purposes.


All overdue or partial payments shall lawfully incur default interest without prior notification
equivalent to 1% per month, with all partial months being payable in full, in addition to a mark-up of
20% on the amount payable without this indemnity amounting to less than €100 per invoice.
Payments made by the customer as settlement of his/her debt shall be allocated first of all to costs
and interest and then to the reimbursement of the principal amount.
All disputes relating to an invoice shall, in order to be valid, be sent to the service provider
registered offices by registered letter within 8 working days of its submission with a precise,
consistent description of the elements justifying the dispute.
An overdue or partial payment of a single invoice shall render all other open invoices immediately
payable. In the event of continued non-payment by the customer, B-aparthotels shall be authorised
to terminate contractual relations immediately at the fault of the customer on lawful grounds and
without prior notification.
In this case, the customer shall be liable for a standard indemnity amounting to 15% of the open
invoice value without prejudice to full compensation for the damage actually suffered by B-
aparthotels.

Article 5. Extension of the number of nights

Any extension to the number of nights shall be considered as a new booking and shall therefore be
subject to a written request in accordance with Article 2 of this point II. A new price proposal shall be
sent to the customer which shall be confirmed by email by B-aparthotels.
In order to guarantee availability, the customer is advised to send a written request 14 working days
before the initial departure date.

Article 6. Promotional offers

B-aparthotels reserves the right to create temporary promotional offers which cannot be cancelled
or reimbursed which may be based on a minimum number of nights. In the event of a cancellation or
no-show 3 , the customer shall be liable to pay the price in full.
Article 7. Group stays
In the case of a group booking, the customer shall provide B-aparthotels with the exact, complete
details of each individual involved in the booking together with their arrival and departure dates at
the latest 15 working days before the arrival date.
The customer must also notify B-aparthotels in writing of any potential amendments in connection
with these bookings.
Unless contrary written notification is provided to B-aparthotels, the customer shall be responsible
for the entire group booking including cancellations and no-shows.
If the members of the group are individually responsible for their bookings, they shall settle their
balance at the latest when they check out. Failing that, the customer shall be jointly responsible for
the settlement of the outstanding balance which has not be paid by the group members individually.

3 “No-show” refers to a booking which has not been cancelled where the customer is not present.


The group shall be asked to behave in accordance with the internal rules of B-aparthotels and not to
disrupt the balance of the hotel or residence. Otherwise, B-aparthotels may take action against the
members of the group and the customer who made the booking.

Article 8. Long stays

All bookings placed for a period of more than 30 consecutive nights shall be automatically considered
to be long stays. In this case, a specific contract shall be drawn up including the necessary booking
conditions, partial or total cancellation terms and booking guarantees.
All long-stay bookings shall be prepaid and settled on a monthly basis in view of the number of nights
booked prior to the arrival date and before the beginning of the next month.
Furthermore, the customer shall provide B-aparthotels with all the necessary invoicing details,
payment guarantees and precise, complete details of each individual involved in the booking at the
latest 15 days before the arrival date. Failing that, B-aparthotels reserves the right to consider the
booking to be unconfirmed.
In the event of a partial or total cancellation of nights during the stay, B-aparthotels shall retain the
amount for the month already paid and the remaining cancelled nights shall be invoiced.

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